Introduction to License Manager

[Note - this feature is only available in Enterprise subscription]

What Is License Manager?

License Manager helps you track licences, insurance, and compliance documents for suppliers, subcontractors, and staff in one place.

It makes sure the right people have the right documents, stops expired licences being missed, and reduces the risk of assigning work to someone who isn’t compliant.

What Can You Track?

License Manager lets you store and monitor documents such as:

• Trade licences

• Public liability insurance

• Workers compensation insurance

• White cards and safety certificates

• Training certificates

• Any other compliance documents you require

Documents can be tracked for:

• Suppliers & subcontractors

• Internal staff

How License Manager Helps You

Centralised Compliance

All licences and documents are stored in one place instead of emails, folders, or spreadsheets.

You can quickly see:

• What’s current

• What’s expiring soon

• What’s already expired

Automatic Expiry Reminders

License Manager automatically sends reminder emails when documents are nearing expiry.

Reminders are sent:

• Before expiry

• Close to expiry

• On the expiry date

This helps avoid last-minute scrambles and missed renewals.

Supplier & Staff Self-Updates

Suppliers and staff can update their own documents using a secure link sent by email.

They can:

• Upload new documents

• Update expiry dates

• Fix incorrect details

No system login required.
No admin chasing paperwork.

Prevent Non-Compliant Work

When assigning tasks or orders, License Manager checks whether required documents are expired.

If something is expired:

• You’re warned before proceeding

• You can stop the assignment and resolve it

• Everything is recorded for accountability

This reduces compliance and insurance risk.

Easy Sharing for Audits & Clients

You can quickly share licences and insurance documents when needed.

Useful for:

• Client requests

• Insurance audits

• Tender submissions

• Project compliance checks

Documents can also be exported for reporting.

Clear History & Accountability

Every change is tracked.

You can see:

• When a document was added or updated

• Who updated it

• Whether it was updated by staff or externally

This provides a clear audit trail.

Common Use Cases

Supplier Compliance

Track insurance and licences for all subcontractors and suppliers so you know who is safe to assign work to.

Staff Compliance

Keep staff licences and certifications up to date and avoid expired credentials going unnoticed.

Audits & Insurance Reviews

Quickly export or share all required documents without hunting through files or emails.

Ongoing Maintenance

Automatic reminders and self-updates reduce admin workload and keep everything current.

Getting Started

To use License Manager:

1. Enable License Manager on your MyConstruct account

2. Add required document types

3. Attach documents to suppliers or staff

4. Let the system handle reminders and tracking